Employment Opportunities 

Administrative Assistant

February 18, 2022

 

The Opportunity

 

Orange County Environmental Justice (OCEJ) and OCEJ Education Fund are an affiliated pair of multicultural, multi-ethnic 501(c)(4) and 501(c)(3) environmental justice organizations that are developing grassroots leadership and advancing an environmental justice agenda in Orange County, California. Since their formation in 2016, OCEJ and OCEJ Education have:

 

  • Canvassed and surveyed 4,163 people living in the Orange County communities that are most vulnerable to pollution and negative environmental impacts;

  • Produced an analysis of the most pressing environmental justice issues in our region as identified by these residents;

  • Organized a committee of resident leaders who want to get involved in environmental justice issues; and

  • Conducted Soil Lead (Pb) research across multiple land uses in Santa Ana

  • Documented point and nonpoint source water contamination through PhotoVoice

  • Conducted community outreach to support Census participation

  • Launched an integrated voter engagement program

  • Launched a youth internship program focused on building movements to defend indigenous sacred sites

  • Developed an annual environmental justice organizing academy

  • Built a membership of 50+ people across Orange County

 

At present, OCEJ and OCEJ Education Fund are fiscally sponsored projects governed by an Advisory Board composed of leaders with a strong commitment to environmental justice, knowledge of Orange County, and deep connections to local Latino/a/x and Asian American/Pacific Islander communities.

 

OCEJ and OCEJ Education Fund seek an experienced, highly motivated communicator, organizer, and strategic thinker to serve as Administrative Assistant. The Administrative Assistant will report to and work in close collaboration with the Project Director, the Advisory Board and other stakeholders to assist in the day-to-day operations and continuing development of the organization.

 

Responsibilities

 

  • Perform bookkeeping tasks including bill paying, expense reporting, invoicing, managing independent contracts and stipends, running financial reports, assisting with annual audit, etc. 

  • Assist in onboarding and completion of hiring documents for new staff

  • Keep office space and supplies stocked and organized

  • Prepare for staff meetings by distributing agendas, minutes, and other documents

  • Maintain organizational files and documents 

  • Assist in maintaining and updating social media accounts

  • Serve as first point of contact for the organization

  • Manage donor database 

  • Assist with donor communications, including appeal and thank you letters

  • Assist in maintaining staff calendar and schedules

  • Maintain organizational archives

  • Provide general administrative support as needed

 

Qualifications

 

The ideal candidate has a combination of experience, training, and/or education that demonstrates:

 

  • Minimum two years of related experience; nonprofit and accounting experience preferred, but not required.  

  • Proficiency with spreadsheets, databases, and word processing. 

  • Familiarity with Netsuite and Salesforce is a plus.  

  • Ability to multitask and prioritize in a dynamic work environment.

  • Self-motivation with the ability to take initiative and to be a strong team player.

  • Excellent personal organization and time management skills.

  • Passion for environmental justice and confronting environmental issues that impact low-income communities of color.

  • Bilingual in English and either Spanish, Vietnamese or Khmer.

  • Cultural competence and emotional intelligence to support and promote a collaborative, multi-racial, multi-ethnic environment.

  • Outstanding interpersonal communications skills and love of people

 

Terms of Employment

 

  • This position will begin part-time, and will expand to a full-time, exempt position as soon as funding is available. 

  • Hourly rate of $20 per hour for 20 hours a week. 

  • Partial health benefits (medical, dental, and vision), to be expanded to full benefits once the position transitions to full-time. 

  • Work during usual business hours (Monday through Friday, 9am-5pm), with some flexibility

  • Must have a reliable means of transportation.

 

To Apply

 

Submit a one page cover letter, a one page resume, and three professional references (all in .pdf format) to patricia@ocej.org. Applicants will be reviewed on a rolling basis. Applications received by March 4, 2022 at 11:59pm (PST) will be prioritized for consideration for interviews. 

 

Orange County Environmental Justice and Orange County Environmental Justice Education Fund are projects of Tide Center. Tide Center is an equal opportunity/affirmative action employer.  All qualified persons are encouraged to apply, regardless of race, color, creed, ethnicity, national origin, ancestry, age, height, weight, sex, gender identity, sexual orientation, disability, marital or domestic partner status, or religious affiliation.